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Construction & Field Services Timesheet
Mobile Timekeeping: Laptops, Smartphones, Wireless Time Clocks
You want to automate time capture in the field and office. As a construction and field services company you have several challenges: 1) multiple locations 2) new hires and workers changing crews and locations daily 3) different data collection requirements for different jobs 4) labor-intensive preparation and maintenance of daily crew timesheets, and 5) updating data from and getting data to payroll, accounting or ERP systems.
The Solution
Pacific Timesheet's mobile timekeeping solutions are enterprise class, office and field ready. Speed crew time tracking and significantly reduce data entry costs. Our web-based solutions validate and capture field data real time. Our interfaces are easy to use whether on a laptop, iPhone, Blackberry, Treo or rugged handheld devices (Windows Mobile). Electronic integration of data with your payroll, accounting or ERP system lets you automate daily certified payrolls, speed billing, and helps you stay on top of job costs.
Key Features
Electronic crew timesheets
Laptop and mobile device crew timesheets eliminate paper, capture and report hours in real time
for jobs, phases, cost codes and more.
- Crew Time Entry: capture straight-time, overtime, jobs, phases and cost codes by employee.
- Daily approvals: client approval, project manager approval, payroll approval.
- Bulk time entry features : enter straight-time hours for entire crew with one entry.
Certified daily payroll support
Daily crew time entry and approvals allow data capture that supports certified daily payrolls:
- Daily Time Capture: capture hours data for daily certified payroll reports.
- Daily Payroll Reports: straight-time, overtime hours worked by date, employee, labor category and more.
Multiple data collection options
Construction and field services requires multiple time tracking data collection methods. From workers at remote job sites, customer operation sites, or in the office, Pacific Timesheet captures time in a variety of ways:
- Smartphones: iPhone, Blackberry, Treo, Windows Mobile rugged handhelds
- Laptop/desktop interfaces: IE, Firefox, Safari, Chrome, Opera
- Proximity time clocks for attendance and access control (wireless and networked)
- Biometric time clocks (wireless and networked)
- Interactive voice response (IVR) phone-based time cards
- Badge swipe time clocks (wireless and networked)
Job and Employee Management
- Bulk crew time entry is the fastest way to enter crew time. Supervisors setup one entry for crews and edit exceptions in details.
- Jobs, phases and cost codes task orders, service orders, work orders are all customizable to match your accounting system and job tracking setup.
- Client and Supervisor approvals for crew time, time entry rejections and supervisor instructions to correct time entries.
- Automated time tracking workflow uses assigned approval plans, timed email notifications and various escalations.
- Unlimited overtime, shift differential, split shift, meal penalty and time entry policies that enforce validation rules, overtime calculations, California rules, shift differential, shift differential overtime and more.
- Time off requests and scheduling with employee self-service to view current time off balances, balance history, and submit requests for future time off to supervisors for approval.
- Accrual policies that support years of service accrual rules for any time period. The system supports an unlimiited number of time off balances and accrual policies for each. Each balances can have customizes rollover rules, rollovers to special time off balances, accrual caps, and balance minimums.
Administrative Tools
Finally, when it comes to troubleshooting data, facilitating daily certified payrolls, or monitoring and taking action on unscheduled absences, the system provides a number of administrative tools to facilitate the time management process:
- Web services API: supports all time entry and data validation transactions with third party systems.
- Import/export utilities: import/exports support all custom fields, auto-import utility.
- Audit trails: DCAA compliant time entry, balances activity, administrative change audit trails.
- Custom reporting engine: report on any standard or custom data including sql expressions and sql filters.
- Billing and pay rate synch: synch employee bill and pay rates to support job/pay labor distribution.
To receive assistance in the evaluation of your construction or field services RFP/RFI, please contact sales.
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