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Time Off and Absence ManagementImagine that you had an automated system where employees could check their own time off balances and accruals real time. They could make requests for time off that would automatically get routed to their managers. Managers could approve or reject with detailed comments any request. And upon approval the requested time off would automatically get scheduled on employee calendars and get pushed onto future timesheets. With little effort, time off now would be reflected accurately in payrolls, and managers would have advanced tools to monitor and manage employee absences. Pacific Timesheet time off management provides this as an integrated part of your overall timesheet software system. |
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Why is Time Off & Absence Management
So Important? |
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Pacific Timesheet Time Off & Absence Management Software Solutions |
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Time Off Management and EfficiencyTime Off should be an employee benefit, not a scheduling nightmare.
Time Off, poorly planned, communicated and tracked, can disrupt project or work deadlines and organizational performance.
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Time Off Management and Scheduling ToolPacific Timesheet Time Off Management is a valuable scheduling tool that allows your managers to plan work knowing which employees are available. It allows supervisors to easily monitor and manage absences, and time off rules and policy compliance. |
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Approved versus Actual Time Off
Discrepancies between approved/scheduled and actual Time Off costs your organization real money,
allowing employees to "game" the system, and undermine the authority of supervisors.
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Automated Time Off Management Saves Millions
Pacific Timesheet Time Off Management reduces the time and cost of Time Off requests and scheduling significantly. Audit trails of requests, rejections, actual Time Off taken, and Time Off balance changes, provide supervisors the tools they need to manage employee Time Off more effectively in one tenth the time. |
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DCAA and Sarbanes-Oxely Compliance
Time Off tracking should be done in a way that does not create legal liability.
DCAA, Sarbanes-Oxley and other legislative compliance requirements tell us that verifiable tracking of Time Off accruals and Time Off taken by employees is critical to sound financial, legal and human resources management. |
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Robust Time Off Balance Audit Tracking
Pacific Timesheet's Time Off Management maintains a detailed audit trail of every employee time off deduction and accrual (time off balances can be synchronized with accruals calculated by third-party systems). Detailed adjustments and corrections to time off time entries and balances are audited to four decimals of precision. |
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Complex Multiple Holiday Schedules Worldwide
A global organization spanning many states, provinces or countries has to manage multiple holiday schedules. Robust Time Off and Absence Management Software should completely automate multiple holiday schedules and assignments anywhere in the world. |
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Global Holiday Scheduling System
Multiple holiday schedules can be managed across different states, union or other groups, and by more than seventy five country locales worldwide. For example, there could be seven Middle Eastern, ten European country, five Asian, seven South American, five Central American, US and Canadian separate holiday schedules in one system. |
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Time Off and Absence Management: How It Works
- Employees make time off requests and enter time off taken through browsers, handheld, cell phone or PDA devices or time clock devices.
- Policies and rules validate time off requests and flag requests that might create negative future balances.
- Policies and rules validate submissions of actual time off against available time off balances, flagging any discrepancies.
- Supervisors review time off requests and approve or reject them with detailed comments according to scheduling criteria or whether balances will be available.
- Supervisors review submissions of actual time off taken, and approve or reject these submissions with detailed comments.
- Automated email notifications notify supervisors of employee time off requests, notify employees when time off requests are approved or rejected with detailed comments from their supervisors.
- Automated email notifications remind and provide late notices to employees to submit time off timesheets with actual time off taken to their supervisors. Notifications remind and provide late notices to Supervisors to approve time off timesheets and notify employees when time off timesheet are rejected with detailed comments from their supervisors.
- Reporting on time off balances, time off requests, and time off taken are available for payroll.
- Integration modules send time off data to payroll and accounting for costing.
- HR/payroll systems integration synchronizes employee balances and employee data.
- Pay rates are synchronized for accurate costing reporting.
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