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Payroll Timesheet Software
There are several challenges to processing payroll: 1) getting employees to complete and submit timesheets on a timely basis 2) having prompt approvals, rejections and corrections 3) manual time entry and balance rule validation, 4) manual calculations of time off accruals, overtime, shift differentials, split shift premiums, meal penalties and other rules and 5) the costs and errors prone in double data entry of pay data.
The Solution
Pacific Timesheet Payroll Timesheet Software is a single integrated solution that manages all aspects of payroll time tracking and payroll time processing - from time capture, time off tracking, accruals, rules calculations to approvals and electronically integrating with your payroll.
Key Features
- Customizable easy-to-use timesheet templates for non-exempt employees (hours entry, in/out times, and other options) and exempt employees (time off only timesheets or no timesheet entry required).
- Employee self-service time off balance check allows employees to check time off balances, history of accruals and time off taken.
- Intuitive approval dashboards allow supervisors to identify and filter unsubmitted timesheets or those in need of correction.
- Automated email notifications remind employees and approvers of timesheet deadlines, and prompt backup approvers to step in to make surrogate approvals.
- Complete time off management features: time off accruals, time off requests, time off request forecasts, approvals, scheduling, notices, multiple holiday schedules.
- Multiple pay rate rules for labor distribution.
- Any time periods: weekly, biweekly, semi-monthly, monthly, quadweekly and custom time periods.
- Unlimited employee types: exempt, non-exempt, contractor, union and more.
- Adjustments/corrections features provide automated updates to payroll.
- Integration with 250+ payrolls: 20 years payroll integration experience ADP, Paychex, Peoplesoft, Oracle, Microsoft Dynamics, SAP, Lawson and more.
Payroll Timesheet Software Benefits
- Streamline your payroll process by cutting the time it takes it capture timesheet data by 50% or more.
- Significantly cut payroll processing costs by eliminating "double data entry" and the need for rework and corrections.
- Track exempt employee time off hours automatically from approved and scheduled time off requests.
- Speed up payroll processing by two to three days through electronic data integration.
- Reduce errors and adjustments by eliminating double data entry.
- Dramatically improve oversight of the payroll process through real-time reports.
Administrative Tools
Finally, when it comes to troubleshooting time data, time off balance accruals and time off taken, or synchronizing employee data, the system provides a number of administrative tools to facilitate the payroll time tracking process:
- Web services API: supports all time entry and data validation transactions with third party systems.
- Import/export utilities: import/exports support all custom fields, auto-import utility.
- Audit trails: DCAA compliant time entry, balances activity, administrative change audit trails.
- Custom reporting engine: report on any standard or custom data including sql expressions and sql filters.
- Pay rate synch: synch employee pay rates to support job/pay labor distribution.
Payroll Time Tracking: How It Works
- Employees enter time and pay data through desktop browsers, web-based time clocks, IVR phone time cards, or mobile devices
- Policies and rules engine validates timesheet data and time off requests
- They then submit timesheets/time off requests to their managers for approval
- Validation rules ensure exempt employees account for 40 hours per week, or will not allow an employee to "go negative" on his vacation balance
- Supervisors approve/reject timesheets and time off requests with detailed comments, checking flags where approved time off does not match actual time off
- Approved time off is scheduled and automatically gets pushed onto future timesheets
- Payroll managers run custom reports on overtime, custom pay codes, sick and vacation and other leave
- Payroll integration module sends time and pay data to payroll
- Pacific Timesheet integration synchronizes employee balances with payroll accruals and maintain full audit trail of all balance accruals and deductions.
- Pacific Timesheet synchronizes employee data with third party systems, creating new employees and inactivating terminated employees
To receive assistance in the evaluation of your RFP/RFI, please contact sales.
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