Timesheet Software Features

What features do you need?

Pacific Timesheet offers more than 500 features to help you automate and streamline your timesheets, forms, expense, asset and documentation tracking.


AUTOMATED APPROVALS:
    • Automated approvals workflow that allows employees and resources to submit detailed timesheets and time tracking data to multiple approvers. System users can track the approval process at  every  stage
    • Approval  dashboards:
      Approvers can configure their own approval dashboard views of timesheet data for their approvals
    • Multiple  approvals:
      The system allows many approval levels, each configured within the employee's profile
    • Backup  approvals:
      Each approval level has backup approvers who can step in any time to approve for an approver
    • Payroll  manager approvals:
      Payroll managers can have a payroll approval that tags timesheets as payroll exported or paid
    • Billing  manager approvals:
      Billing managers can have a billing approval that tags timesheets as billing exported or billed
    • Supervisor  approvals:
      Supervisor approvals allow for direct reports to be accountable to their supervisors on time worked, time off requested and taken
    • Timesheet  rejections/comments:
      Approvers can reject any timesheet time entry with detailed rejections comments or instructions
    • Time off  rejections/comments:
      Approvers can reject any leave request with detailed rejection comments or instructions
    • Summary  approvals:
      Allows approvers to approve or reject timesheets at the summary level based upon summary information such as total hours or leave
    • Details  approvals:
      Approvers can make detailed partial approvals on timesheet line items
    • Employee  timesheet status:
      Employees can check the status of a timesheet real time by clicking on the status link
    • Timesheet  status reports:
      A report generated from approval dashboards that shows the details of timesheets filtered by time period, status and approval level
BILLING:
    • Multiple  billing rates/rules:
      Apply billing rates and rules by project, employee or other system objects
    • Billing  amounts:
      Calculate billing amounts using customized billing rules
COMPLIANCE:
    • DCAA  compliant:
      DCAA compliance features includes extensive auditing of system administrative changes, approvals and rejections, timesheet corrections and other features
    • J2EE  compliant:
      J2EE compliance means that Pacific Timesheet runs on any operating system and middleware
    • W3C  compliant:
      W3C compliance means that Pacific Timesheet uses standards-based HTTP, HTML, XML and CSS, allowing it to operate in all compliant web browsers
    • SQL  compliant:
      Supports SQL 2003-compliant DBMSs, including MySQL, Oracle and Microsoft SQL Server
DATA ENTRY METHODS:
    • Browser-based  web portal:
      Supports any browser: IE, Firefox, Safari and others
    • PDA/cell phone  data entry:
      Supports all major form factors
    • Time clocks  (Networked and Wireless):
      Supports a variety of networked, wireless and IP addressable time clock devices: biometric, proximity, badge swipe, PIN entry
    • IVR  (Interactive Voice Response):
      Employees call in time to 800 numbers. Largest IVR data centers in North America
    • Punch in/out  crews:
      Handheld crew time keeping interface
    • Submission  certification:
      Require browser users to certify that their timesheet information is true and correct
EASE OF USE:
    • Forgot  password handling:
      Employees can request a new password automatically, for improved employee self-service
    • Multiple  timesheet views:
      Users have week views, day views, summary views and other views of timesheets
    • Show/hide  totals:
      Show/hide totals to save screen space
    • Show/hide  object data:
      Object profiles can store and show/hide extensive profile data
    • Terminology  configurable:
      Customize key system terminology to match your organization's terminology
    • Easy  installation:
      Software installs in four minutes
    • Support any  operating system:
      All major operating systems supported, including Windows Server, XP, Vista, Linux, Mac OSX and others:
    • Lookup/search  utilities:
      Find any profile or data using keyword and data search tools
EMPLOYEES:
    • Unlimited  employee types:
      Customizable for payroll, policies and rules configuration
    •   Submission/approval workflow:
      Customize multiple approvals levels plus backup approvers
    • Unlimited  custom fields:
      Extend employee profile data with more than ten data types
    • Effective  dates:
      First day and last day restrict employee access to timesheets
    • Multiple  locale support:
      Support for more than 75 locales can be configured by employee, with translations for French, Spanish, Chinese and other languages
    • One stop  profile management:
      Can manage all key employee data from profile including balances
EXTENSIBILITY:
    • Custom system  objects:
      Extend the system with custom objects
    • Brand system  with logo:
      Private label the system with your company logo
    • Unlimited  custom fields:
      Customize, extend and enhance reporting on all system objects with unlimited custom fields with up to ten different data types
FAIR LABOR STANDARDS ACT COMPLIANCE:
    • Shift  differential and bonus pay time tracking:
      FLSA requires tracking non-overtime premium payments including shift differentials and premiums paid for hazardous, arduous or dirty  work
    • Regular rate  of pay calculations:
      Regular rate of pay calculations can be based upon hourly rates, salary, commission, piece work and a piece rates
GLOBAL SUPPORT:
    • Locale  support: 75+ locales:
      Time, date, number formats for timesheets for more than 75 locales worldwide
    • Foreign  Language support:
      French, Spanish, Italian, Chinese and other language support
     INTEGRATIONS:
    • Payroll  integrations:
      Support integration with 250 + payrolls
    • Accounting  integrations:
      Support virtually any accounting system integration
    • Configurable  export utility:
      Can create custom exports
    • Web services:  REST/SOAP:
      Web services can provide scheduled or real time data synchronization between systems
    • Synchronize  employee data:
      Synchronize Pacific Timesheet with HR systems such as Abra
    • Synchronize  project/job data:
      Synchronize Pacific Timesheet with accounting and project/resource management systems
    • Import/export  utilities:
      Easily setup, add new records and update existing records for all objects in the system
PROJECT/JOB COSTING:
    • Cost codes:
      Track cost codes on jobs by employee
    • Task codes:
      Track task codes by project, employee, client, phase and portfolio
    • Multiple  billing rates & rules:
      Cost jobs/tasks/projects using custom billing rules/policies
    • Multiple pay  rates & rules:
      Pay jobs/tasks/projects using custom pay rules/policies
    • Job cost  reporting:
      Extensive and customizable job costing reports
NOTIFICATIONS:
    • Employee  reminder notifications:
      Remind employees to complete timesheets
    • Supervisor  reminder notifications:
    • Late  notices:
      Late notices sent to employees late in submitting and supervisors late in approving timesheets
    • New time off  request notices:
      Approver notification of new pending time off request requiring their approval or rejection
    • Timesheet  rejection notices:
      Email notification contains system link and key information
    • Policy or rule  violation notices:
      Messages embedded in the timesheet or system page
POLICIES AND RULES:
    • Custom rules  validation:
      Validate timesheet data entry rules upon submission or save
    • Multiple pay  rates & rules:
      Pay jobs/tasks/projects using custom pay rules/policies
    • Multiple  billing rates & rules:
      Cost jobs/tasks/projects using custom billing rules/policies
    • Unlimited  policies and rules:
      Pacific Timesheet policy and rules engine allows technical services to deliver any custom rule
    • Schedule  rules:
      Enforce scheduled hours
    • Shift  differential rules:
      FLSA compliant shift differential rules support. Regular rate of pay overtime calculations
    • Balance and  accrual policies:
      Enforce balance minimums and accrue different balances using different accrual formulas
    • Balance  rollover policies:
      For different employee types, designate custom rollover rules and policies for different balances
    • Overtime  rules:
      Supports all overtime rules including California overtime. Daily rules, period rules
    • Time entry  rules:
      Enforce minimum and maximum time entry rules
    • Flex time  rules and policies:
      Enforce flex time accrual and usage rules
PRICING:
    • Active user  licensing:
      A user license covers an active timesheet and/or system login
    • Software as a  service:
      Online ASP Services are priced as a per user per month fee
    • Software  purchase:
      Software purchase is of a one-time perpetual user license fee
    • Software  leasing:
      An annual leasing fee is paid for the license to host the software
PROJECT MANAGEMENT:
    • Project  management dashboard:
      Project manager dashboard allows manager to see and manage all key aspects of a project from one screen
    • Percent  complete:
      Calculates the percentage of work item completion real time
    • Project status  tracking:
      Project manager's status of the project
    • Request  management:
      Users can request proposed projects to be approved and budgeted
    • Work breakdown  structure:
      Define different levels to any portfolio or project system wide
    • Portfolio  management:
      Use the WBS to manage project portfolios
    • Client  portfolio management:
      Use the WBS to manage client portfolios
REPORTING:
    • Reporting  templates:
      Use preconfigured reporting templates to run summary and details reports on major system objects
    • Reporting  filters:
      After running any report, filters allow you to dynamically focus on various data subsets
    • Track login IP  address:
      Track the login IP address of all users
    • System admin  auditing:
      DCAA compliant tracking of all system administrative changes
    • Login audit  trail:
      Easily access user login activity
    • Customizing  reports:
      Use preconfigured reporting templates to create custom reports on the fly
    • Billing  reports:
      Billing rate and billing amounts by employee, project, customer, or any other system field
    • Job cost  reports:
      Job or cost code rate and billing amounts by employee, project, customer, or any other system field
    • Overtime  reports:
      Overtime reports by employee, group, employee status or other variables
    • Employee  details reports:
      List report, that can be customized, that shows detailed employee profile data
    • Attendance  reports:
      Reports on daily attendance, and punch board report
    • Summary  reports:
      Summary reports that summarize detailed data for system data
    • Details  reports:
      Details reports that show every detail of transactions
    • Publish  reports:
      Publish custom reports and distribute them to managers or other users
    • Configurable  date ranges:
      Preconfigure date ranges
    • Custom date  ranges:
      Customize the date range for any report
SCHEDULING:
    •   Employee/resource scheduling:
      Schedule time off and work hours
    • Skills reports  for assignment:
      Custom skills matrix reports
SHIFT DIFFERENTIALS & SHIFT PREMIUMS:
    • Shift  schedules and shift differentials:
      Create shifts for any work schedule including "weekend shifts" or "holiday shifts". Track start times, finish times and hours for an unlimited  number of shifts
    • Shift premium  tracking:
      Pay employees by a shift premium set as a percentage or currency amount
    • FLSA Regular  rate of pay calculations for overtime:
      Use regular rate of pay calculations to properly calculate overtime pay
SECURITY:
    • Account  security:
      Strong password support and account security ensure that only authorized users access the system
    • Permissions  security:
      Roles-based security allows you to create custom permission levels to control access to various system areas
    • LDAP  support:
      Single sign on support using LDAP standards
    • Active  Directory support:
      Single sign on support using Active Directory
    • Single Sign  On:
      Support for third party single sign on (SSO) such as SiteMinder and OpenID
TIMESHEET TEMPLATES:
    • Payroll  timesheets:
      For exempt, non-exempt employees, or other employee types such as contractors
    • Project  timesheets:
      Timesheet templates that track all hours and details by work item
    • Job  timesheets:
      Timesheet templates that track all hours and details by job and/or cost code
    • Project and  attendance:
      An attendance widget for project-oriented workers to track in/out times
    • Time and  attendance:
      Punch in/out , Clock in/out interface that capture punches real time
    • Time entry  details:
      Unlimited number of time entry details can be captured in each hours entry
    • Timesheet  comments:
      Global timesheet comments on the entire time period
    • Timesheet  templates (unlimited):
      You can create unlimited number of completely customizable timesheet templates
    • Percent time  entry template:
      Used by exempt employees in research and development organizations or internal resource unit employees
TIME OFF:
    • Time off  requests:
      Employees can request any type of leave
    • Time off  tracking:
      Employee record time off taken on timesheets
    • Time off  balances (unlimited):
      You can have an unlimited number of time off balances
    • Unlimited pay  codes:
      You can have an unlimited number of completely configurable pay codes
    • Pay code  permissions:
      You can assign pay codes to different sets of employees
    • Comp time:
      Setup and manage comp time banks and rules
    • Flex time  banks:
      Setup and manage flex time banks and rules
    • FMLA  support:
      Setup and manage FMLA policies and rules
    • Leave  accruals:
      You can enable accruals for an unlimited number of balances
    • Balance and  accrual policies:
      Enforce balance minimums and accrue different balances using different accrual formulas
    • Balance  rollover policies:
      For different employee types, designate custom rollover rules and policies for different balances
TIME PERIODS:
  • Weekly  timesheet, weekly time period:
    Multiple weekly time periods in the same system with any start day Monday through Sunday
  • Biweekly  timesheet, biweekly time period:
    Multiple biweekly time periods in the same system with any start date
  • Semi-monthly  or semimonthly time period:
    Semi-monthly time periods with any start dates for each month such the 1st and 15th of each month
  • Monthly time  period:
    Monthly time periods in the same system
  • Quad weekly  time period:
    Quad weekly time periods or four week time periods that function like a double biweekly time period
  • Custom time  period or irregular time period:
    Custom time periods that can be configured for any custom date range. Custom time period configurator allows you to schedule time periods  for years in advance